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European Jobs

Workplace Coordinator Job in Helsinki Recruiting by Wolt

Workplace Coordinator

🔖 Full Time

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Role Background

Its an exciting time to be joining our Wolt headquarters in Helsinki as we begin to evolve our Real Estate and Workplace function, with a focus on both Workplace Experience and Operations. Helsinki is one of our largest and busiest workplaces at sqm and is where it all started! As one of only two employees in Finland working alongside our Receptionist and Facilities vendor partners, you will play an important role in supporting our Workplace Manager onsite in Helsinki and be a valued part of our global teams to help shape our workplace function.

Offering an exciting and fast-paced work environment, we are looking for a committed, hands-on, customer-focused individual with the ability to keep pace with our dynamic growth. 2nd in charge in-country, Workplace Coordinators are responsible for providing an exceptional workplace experience to all employees, visitors, contractors and courier partners, while ensuring an optimal use of resources. Supporting our Workplace Managers to ensure our workplace functionality, comfort, safety, sustainability and efficiency; that our Helsinki hub is properly set up for collaboration and focus, as well as providing remote support to ensure that our smaller locations in Finland are well-equipped.

This role reports directly to the Workplace Manager - Finland.

What youll be doing

Assist the Workplace Manager with Day-to-day implementation of policies, procedures, and programs that assure a well-managed, well-maintained building which accommodates the safety of the occupants and visitors.

Be the go-to point to manage requests from employees related to office operations through Slack, email and our ticketing system, escalating to the Workplace Manager or other internal teams as required

Help create and update our office wide communications and technology systems and training materials related to office practices

Manage office supplies and consumables (stationery, swag, janitorial products, snacks and beverages) selection, ordering and inventory

Cross-Team collaboration (IT and People Operations) to update seating plans, occupancy reports, team relocations and onboarding / off-boarding protocols

Assist the Workplace Manager to conduct regular office walkthroughs to ensure service expectations are met

Support Site Wide Event coordination, creating and communicating processes for employees to self manage large internal events, and coordinating workplace specific event related tasks such as cleaning, room setup and building specific protocols

Assist the Workplace Manager in providing education and training to Vendor Partners including Receptionists and Facilities Managers on Wolt values and practices

Assist Front of House vendor with Reception and Mail and package organization and distribution duties as required, presenting a professional and welcoming first contact to all visitors.

Manage Key registers and access authorisation as required by the Workplace Manager

Provide backup support for the Workplace Manager for sickness and holiday cover

Our humble expectations

What we look for

Experience in Office or Facilities Management fields in a global organization within a fast-paced and high growth environment

Self motivated and proactive, with confidence in knowing when to make a decision, and when to seek further clarification

Strong and passionate Customer focus

Excellent written and verbal communication skills in English and the local language.

Comfortable collaborating in person with a diverse audience as well as remotely and dynamically using digital tools such as GSuite, Slack and Zoom.

Event Management experience a bonus

Strong organizational and multitasking abilities

Demonstrable problem solving skills, with the ability to make fast and quality decisions based on current occupant, team and department needs

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Are you searching for a Workplace Coordinator job in Helsinki?

Great News! We've discovered an exciting live job opportunity for a Workplace Coordinator position in Helsinki. This job is currently open for hiring/recruiting by Wolt, exclusively for you at European Jobs. Feel free to download the job details here.
What is the work culture like at Wolt?

The work culture at Wolt must adhere to the Ethics of Work Culture as described in the Ethical framework of the UN Charter. You can gain more insights into their local workplace environment by exploring their jobs Wolt and also by visiting their official website through Google.
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Yes, we found live job(s) for Wolt in Helsinki.
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Workplace Coordinator jobs are available in Europe.
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To apply for a job at Wolt follow the application process following the "Apply Now" button at European Jobs and also you can visit Wolt official career page and follow their application process.
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