Duties & Responsibilities (Main Tasks)
Manage the Head of ECAD's calendar, schedule appointments, and arrange internal/external meetings.
Prepare meeting agendas, take minutes, and follow up on action items with section heads and project teams.
Draft internal memos, letters, and official correspondence for approval and distribution.
Assist in maintaining document filing systems (hardcopy and digital) in compliance with company records policy.
Assist in consolidating weekly, monthly, and quarterly reports from HV, LV, Audit, and Maintenance Sections.
Organize, format, and file technical documents including drawings, audit reports, and compliance checklists.
Upload and manage documents in Microsoft Teams or other collaborative platforms.
Coordinate the submission deadlines for monthly work plans, audit reports, stock card summaries, and site visit schedules.
Track progress and reminders on CARs (Corrective Action Reports), NCRs, and other compliance-related doc...