File Preparation, Batching, Digitalization:
Scan records into high-quality, searchable PDF formats. Data Categorization:
Review and sort scanned documents into predefined digital folders (e.g., Employment Contracts, Performance Appraisals, Certifications, Statutory Documents). Standardized Naming:
Apply the standard naming convention to every file to ensure immediate searchability and system compatibility. Quality Assurance:
Conduct spot-checks to ensure the office scanner has not missed pages or produced images that hinder readability. Progress Tracking:
Maintain a Tracker in Excel, logging every file processed and flagging any missing critical documents (e.g., signed LoA, NRIC copies). PDPA Compliance:
Ensure physical files are kept secure during the scanning process and returned to locked cabinets immediately after the digital copy is verified. Requirements: Minimum GCE O level certificate or equivalent Proficient in Microsoft Excel (data entry and tracking) and fa...