Reports To: Executive Director of Integrated Services

Job Purpose:

The Executive Coordinator to the Executive Director of Integrated Services performs a variety of administrative duties in support of the Executive Director.

Duties and Responsibilities:

• Prepare documents and debriefing notes prior to meetings and speaking engagements.
• Take shorthand/minutes, record and prepare minutes of Integrated Services meetings and other meetings as required by the Director.
• Conduct research in areas specified by the Executive Director and keep records for future reference.
• Schedule and confirm the Director's appointments and meetings.
• Assist with the scheduling and organizing of meetings and special events.
• Arrange for venue and catering, distribution of information with respect to the event and any gifts or handouts for the event.
• Promptly screen and distribute incoming emails. Respond wher...