Frontline and Office Management Support

• Attends to inquiries and requests from stakeholders and visitors from various communication channels (face to face, online, phone, office email) and coordinates the flow of information.
• Receives and records office correspondences and communications, carrying out appropriate actions.
• Collates and organizes incoming correspondences and requests addressed to the Director.
• Prepares and files copies of outgoing correspondences, ensuring that they are addressed and distributed.
• Handles coordination and logistical support requirements for meetings, events, and activities, including preparation of materials, venue reservation, and ordering food; coordinates with the Campus Safety and Mobility Office for guests.
• Takes minutes of meetings.
• Updates office database and maintains files and records of correspondences, documents, and other materials.
• Maintains pertinent files and...