Receives incoming documents for the division;

Facilitate outgoing of signed/commented documents;

Sorts, classifies and distributes documents to concerned staff/division/office for appropriate action;

Faxes, scans and/or email copies of documents and office communications to different division/section/unit offices for their information and appropriate action;

Files, stores and retrieves copies of memorandum, guidelines and other centralized documents of the division to ensure that there are available sources which can serve as references for staff/basis for actions, etc.;

Answers phone calls, assists visitors/clients of the division and refers their queries to concerned staff/division/section/unit;

Attends to all administrative requirements of the division (request for venue, meals, invitations; photocopying and packaging of materials/documents; equipment...